Recruitment & Candidate Data Privacy Policy

01. Overview & Scope

This Recruitment Data Privacy Policy outlines how Tanvir Ahmed and our talent operations team collect, store, process, and safeguard the personal data and work materials submitted by job applicants, contractors, and internship candidates.

We respect your privacy and are deeply committed to protecting your personal information. When you apply for an open role or submit your credentials via our website, direct email, or messaging channels, your data is handled strictly for recruitment evaluation purposes.

02. Information We Collect from Applicants

During the application and interview lifecycle, we may collect the following categories of information:

• Contact Information: Full name, professional email address, telephone number, WhatsApp contact, location (city/country), and timezone.
• Professional Experience & Credentials: Resume/CV, cover letter, past employment history, education, certifications, and language proficiency.
• Portfolio & Work Samples: Links to live websites, GitHub repositories, Figma files, Dribbble profiles, case studies, or marketing campaign summaries provided by you.
• Assessment & Interview Data: Notes from initial screening discussions, technical test deliverables, and feedback collected during evaluation stages.
• Compensation & Availability: Expected salary range, preferred employment type (Full-Time, Contract, Internship), and earliest start date.

03. How We Use Your Candidate Information

Your personal information is used exclusively for lawful, legitimate recruitment activities, including:

• Assessing Role Fit: Reviewing your skills, experience, and portfolio relevance against the job requirements.
• Recruitment Communications: Contacting you regarding screening interviews, technical tests, timeline updates, and final offers.
• Reference & Credential Validation: Verifying provided employment history and credentials with your prior explicit consent.
• Future Opportunity Matching: Keeping your profile on file to proactively reach out when an opening matches your specialized skill set.

04. Data Security & Confidentiality

We implement industry-standard technical and organizational measures to safeguard your data against accidental loss, unauthorized access, alteration, or disclosure:

• Access Restrictions: Only hiring managers and direct interview evaluators have access to applicant profiles.
• Encrypted Channels: All digital communications and cloud repositories utilize industry-standard TLS/SSL encryption.
• Zero Unauthorized Third-Party Transfers: We do not share applicant data with external organizations, except for enterprise infrastructure tools (e.g., Google Workspace, secure email systems) essential to our operations.

05. Data Retention

We retain candidate records for up to 12 months following the conclusion of a recruitment cycle. This enables us to consider you for emerging roles that align with your background without requiring you to re-apply.

If you prefer that we do not retain your profile after a hiring cycle closes, you may request immediate deletion at any time, and we will honor your request promptly.

06. Your Candidate Rights

You maintain full control over your personal information. Under applicable data privacy standards, you have the following rights:

• Right to Access: Request a summary of all personal information and application files we currently store about you.
• Right to Rectification: Request corrections or submit an updated resume/portfolio at any stage.
• Right to Erasure ("Right to be Forgotten"): Request the complete and permanent deletion of your application data from our records within 48 hours.
• Right to Withdraw Consent: Withdraw your candidacy or opt out of future talent pool communications at any time.